Job Description

Position Offered: Office Administrative Liaison

Liaise the following Departments for the respective activities

SALES (Primary)

• Facilitate the Sales Department by setting up meetings with potential clientele via cold calls
• Conduct Market Research and Data mining for contacts of companies to target
• Responsible for registering the organization with Potential Clientele by providing necessary documents required

FINANCE

• Generate Invoices and LPO’s as required and ensure their delivery to necessary external stakeholder punctually
• Petty Cash Management for various Office Expenses
• Follow-up with clients for pending payments and ensure their timely collection

HUMAN RESOURCES

• Point of Contact for internal stakeholders for various HR enquiries
• Tracking and Filing of Reimbursement claims of employees
• Tracking of employee leaves
• Assisting the department in key employee life cycle processes – Onboarding, Orientation,
• localization, off boarding
• Timely update of information in internal database
• Ensure timely renewals of Key employee documents by coordinating with PRO

OFFICE ADMINISTRATION

Management and Procurement of Office Materials

Liaise various departments with general administration activities (copying, archiving, filing)

Other Clerical Support tasks such as but not limited to

1. Organizing Files
2. Scheduling Interviews & Appointments
3. Proofreading Documents
4. Organizing travel by booking accommodations and reservations needs as required
5. Creating, maintaining, and entering information into databases
6. Updating paperwork, maintaining documents and word processing
7. Have to be available on demand based on the criticalness of the issue.